Office Move Survey

Office Move Survey Video Transcript:

Welcome, my name is Kevin Crofoot, I am VP of sales for KC Salley Relocation Moving. We are an agent of United Van Lines. In this video I am going to discuss with you what an office moving survey entails, and why it is important to get a fixed bid.
A survey begins with a brief conversation where I discuss with the client the timeline for the project, the origin and destination factors, including what type of building that you are moving into and whether it is a first access, midrise or high rise building. This process typically takes about five minutes.

Then I perform the walkthrough of the office, warehouse to inventory the furniture. Depending on the size of your space this can take as little as 10 minutes or as much as an hour, but a typical business with about 5000 Sqft takes about 20 minutes. Once the walkthrough is completed I will find a quiet place to sit down and process and then I will email the proposal on site. Again, this typically takes about 15 to 20 minutes.

When you receive the proposal via email we will review the proposal and discuss the needed materials and labor.

The next step is to perform the inventory. I have created a program for pricing your office relocation utilizing a tablet pc. While performing the survey I will go room to room inventorying everything and looking for items that may require additional labor such as metal shelving, cubicles, or files that may need to be packed on library carts.

OK once the inventory is done I will consider building factors at origin and destination, drive-time and the distance needed to push your furniture during your move.

A comprehensive proposal should include the following things. First a scope of work explaining what is included or excluded in your price. This is a sample scope of work that looks like this.

The next item is an inventory. How do you know how to compare bids if you cannot verify what the person giving you the bid has inventoried?

Last is of course pricing. Pricing should break down per unit labor and should be calculated hourly with set breaks for the crew. One of the most important things to be looking for is the word fixed bid or guaranteed price.

We have all heard horror stories of moves that took twice as long as estimated and cost twice as much. Most buyers are looking at price as the most important criteria for procuring a move. While price is important, comparing apples to apples proposals and making sure you have a fixed bid is critical to budgeting.

I hope this video has been helpful. This is the first in a series of videos about office moving. The next video and blog will be on how organization can decrease your downtime in an office move. Thanks, and have a great day.